How to Improve Writing Quality With Simple Edits?

After writing on your own, you may feel that it sounds awkward, but you can not analyze what exactly is missing. 

Maybe the sentences are not relevant, the words are too complex, or it just doesn’t convey the way you want. It’s natural, and everyone feels the same without professional expertise. 

Sometimes, I also feel insecure about my own writing style, but then I address these concerns with minor adjustments. Adjustments like removing unnecessary words, restructuring content, or rewriting it entirely with a new idea, and more.

If you are also facing trouble in improving your writing without compromising on the quality, then this article is for you. 

Quick Methods to Improve the Quality of Your Writing 

You don’t need any special skills to enhance the quality of your writing. Your insights, ideas, or drafts can be transformed into an understandable and readable form by following today’s tips. 

Remove Unnecessary Words

First drafts usually include redundant phrases and unnecessary explanations, as they hardly reflect the true message of your writing. 

So, don’t forget to remove these uncertain words from your content to maintain its influence.

Here are the possible common words and phrases that you may use throughout your writing. Go to the search feature to eliminate them: Very, really, quite, just, actually, I think, in my opinion, it seems.

Example

Suppose you wrote:

“In my opinion, the new marketing strategy is actually very effective, and it really works well for small businesses.”

Once the superfluous words were eliminated, it would sound like:

“The new marketing strategy is very effective for small businesses.”

Replace Weak Phrases with Strong Ones

A strong phrase makes your writing clear and understandable. Since you want to make simple edits in your content, it is critical to analyze phrases to replace awkward or complex ones with more confident words that can deliver true meaning. Perfect phrases grab attention, show authenticity, and give your writing an understandable form. 

Example

Weak vs Strong:

• ❌ The data showed good results.
• ✅ The data revealed a 40% increase in engagement.
• ❌ The writing was bad.
• ✅ The writing was confusing and repetitive.
• ❌ This is important.
• ✅ This strategy increased conversions by 25%.

Use a thesaurus, but choose words that are explicit for readers. 

Convert Passive Voice into Active 

When you use passive voice in writing or rely on text-producing tools, your content starts sounding indirect or unclear. Passive sentences focus on actions, which may be confusing for readers, who may think that something might have happened in the past. Whereas, active sentences clearly say what someone does or might be doing. They strengthen the message of writing in a confident and easy way.

Example

❌ Passive voice: 

The article was written by Sara. And it was read by thousands of people.

✅ Active voice: 

Sarah wrote the article, and thousands of people read it.

Add a Human Touch 

If the writing does not sound genuine, conversational, and human-written, readers don’t stay on it. Whether it’s about professional pages or assignments, the robotic and bland content can not work out to engage readers. The human tone means it should be written in a natural and expressive form. 

Here is how to add a human tone: 

• Use contractions such as don’t instead of do not.
• Address the reader directly, like you, we, your.
• Share personalized examples or perspectives.
• Ask engaging questions to increase readers’ interest. 
• Use conversational phrases naturally in the content.

Example:

Incorrect ❌:

The implementation of this methodology will result in more productivity metrics.

Correct ✅: 

Using this approach, you’ll get more done in less time.

If you’re at the start of your writing career or struggle to inject humanity into AI-generated content, no need to worry anymore. An AI to human text converter can transform robotic language into more persuasive and reliable prose. 

The AI text humanizer reads the entire text and converts it into a more conversational, authentic, and human way. This ensures your message can now engage with readers because it sounds like a professional is talking, not a machine.

Vary Sentence length 

Without writing skills, it’s impossible to adopt the unique sentence structures. But using the same one repeatedly makes your writing boring or so unprofessional. 

The moderate, short, and lengthy sentences look normal and natural. Short sentences focus on key points and longer one provide context and explanation. So, vary them strategically.

Luckily, this adjustment also prevents the robotic sound as machines tend to write in the same sentence length.

Example:

❌ “Writing is important. It helps you communicate. It also helps you think clearly. Many people struggle with writing. They don’t know how to improve it. But there are simple techniques.“

✅ “Writing is important as it helps you communicate and think clearly. Many people struggle with it and are not sure where to start. But simple techniques can help.”

Maintain Consistency

Let’s suppose you read an article where the author is professional in one section, then suddenly it’s casual in the next lines. 

Or when there is a discussion about “AI writing tools” in one paragraph and another one is about “artificial intelligence software,” it’s the effect of inconsistency. 

That your readers can also experience if you do not add a consistent feel to your writing. In simple terms, consistency means communicating with readers in a uniform approach throughout the phrases, tone, and point of view.    

Example

❌ Many writers struggle with editing. Their writing often feels robotic. They do not even know how to make it sound more human. By using an AI humanizer tool, you can convert your text in a natural and engaging way. (Tone shifts from third person to second person)

✅ “Many writers struggle with editing because their writing sounds robotic and impersonal. An AI humanizer tool can transform that stiff text into a natural, engaging, and human-like language.” (Consistent tone and perspective)

Examine the Final Version

Before you publish the final content, take a last analysis. Focus on each writing piece as a reader. Does it have a strong influence now? Does it sound engaging?

You may catch something you missed before, such as small typos, irrelevant transitions, and inconsistent structures. 

Don’t rush to the last edit. Give your 100% to it. Take some rest after making changes, and come back with a fresh mind. Then, you may see errors. Change them accordingly. 

Helpful Tips

• Read backward: Read sentence by sentence in reverse. Your brain stops skimming and possibly catches mistakes accurately.
• Change the font: Your brain can get comfortable with the writing font. Switch fonts or print it out to detect mistakes clearly.
• Use Find and Replace: By Find and Replace feature, search for the words you think you use more in writing and replace them with better alternatives.
• Listen at a faster speed: Try to read at the speed of 1.5x to hear rhythm problems. 
• Fix big issues first: Start by making changes in complex language, sentence structure, and grammar issues. Don’t stuff your mind first with minor issues.
• Use editing tools: Let AI tools handle grammar and small routine edits so you can concentrate on major problems.

Final Words 

Individuals focus so much on writing words and forget to maintain their quality. So, they have to come through the editing phase. 

This is where your real voice adds, confusion turns to clarity, and great insights become professional content. 

To maintain the quality of writing, follow one technique from this guide and then practice the next one. 

These tips can help take the writing experience to the best level. And developing something that would really work for your readers and writing purpose.